Adminstrative Assistant

Hightouch

🔍 Observed

$105K - $135K USD

San Francisco, California First seen 3 weeks ago Last seen 3 hours, 55 minutes ago Greenhouse

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Job Description

AI Summary

• Manage daily San Francisco office operations including vendor relationships, supplies, and workspace culture while supporting the company's AI marketing platform • Provide administrative support to Co-Founders with calendar management, personal appointments, and travel arrangements • Lead SF office relocation project including logistics planning, vendor coordination, and move execution • Coordinate recruiting activities and candidate experiences including game nights, plus plan and execute company events like happy hours and holiday parties • Requires strong organizational skills, proactive problem-solving, excellent communication, and experience with office management or event coordination; salary $105,000-135,000 USD annually

About Hightouch

Hightouch is the modern AI platform for marketing and growth teams. Our AI agents reimagine marketing workflows, allowing marketers to create content, plan campaigns, and execute strategies with transformational velocity and performance.

Hightouch is a rare company built on the intersection of two fundamental technological shifts: advances in LLMs and agentic AI, and the creation and rapid adoption of cloud data warehouses like Snowflake and Databricks. Building on these tailwinds, we’ve become a leader in AI marketing and partner with industry leaders like Domino’s, Chime, Spotify, Ramp, Whoop, Grammarly, and over 1000 others.

Our team focuses on making a meaningful impact for our customers. We approach challenges with first-principles thinking, move quickly and efficiently, and treat each other with compassion and kindness. We look for team members who are strong communicators, have a growth mindset, and are motivated and persistent in achieving our goals.

About the Role

We are looking for a proactive, detail-oriented Administrative Assistant to support internal office operations, talent efforts, and administrative support to our two Co-Founders. This role plays a key part in in shaping the internal experience of our team — ensuring our offices feel welcoming, events are executed smoothly, and day-to-day operations support our culture of collaboration and excellence. The ideal candidate thrives in a dynamic environment, takes ownership of projects and logistics, and ensures that day-to-day operations run smoothly and efficiently.

What You’ll Do

Run the San Francisco office—oversee daily operations, vendor relationships, supply management, and office culture to ensure a smooth and inspiring workspace.
Own SF office relocation logistics—project planning, vendor communication, and move execution support.
Provide personal administrative support to Co-Founders—calendar management, personal appointments and travel booking.
Support EPD Talent team efforts—coordinate on-site recruiting activities, including game nights and in-person candidate experiences.
Plan and execute San Francisco-based events—support happy hours, game nights, and our annual holiday party from logistics through execution.

What We’re Looking For

Highly organized with excellent follow-through and ability to manage competing priorities.
A proactive problem-solver who anticipates needs.
Strong communication skills — clear, professional, and responsive.
A team player who enjoys operational excellence, supporting people, and nurturing workplace culture.
Experience with office vendor management, event coordination, or people-centric support roles is a plus.

We are looking for talented, intellectually curious, and motivated individuals who are interested in tackling the problems above. We focus on impact and potential for growth more than years of experience. The salary range for this position is $105,000-135,000 USD per year which is location independent.

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Job Information

Company:
Hightouch
Location:
San Francisco, California
Experience Level:
Entry
Source:
Greenhouse
Status:
Active

Activity Score

65 /100

Likely Active (65)

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