Workplace Lead

ABOUT US: Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organisations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays, Tuesdays, and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

ABOUT THE ROLE: As Notion's Workplace Experience Manager, you'll be the architect of daily life in our San Francisco headquarters—a 120,000 square foot space where exceptional operations meet intentional design. This on-site role combines strategic facility leadership with hands-on execution, requiring someone who can negotiate vendor contracts, optimize seating plans with data-driven insights, and create signature workplace experiences that make our Anchor Days (Mondays and Thursdays) something teams look forward to. You'll own everything from preventive maintenance systems to AI-powered workplace innovations, ensuring our physical environment scales as elegantly as our product.

WHAT YOU'LL ACHIEVE: You'll be the driving force behind Notion's San Francisco headquarters operations—owning everything from day-to-day facility management to long-term space transformation. Our SF office is 120,000 square feet and growing, requiring strategic vendor partnerships, employee experience design that reflects Notion's culture, and data-driven seating and space strategies that optimize for both collaboration and focused work. This role demands someone who can balance strategic vision with hands-on execution—someone with a "no job too small" attitude who can also develop preventive maintenance strategies and scalable facility systems.

You'll create signature workplace experiences, maintain clear communication channels with employees, champion AI integration across workplace operations, and ensure the physical workspace evolves in step with Notion's growth. Your work will directly support our Anchor Days policy (Mondays and Thursdays in-office) while creating an environment that makes teams excited to collaborate in person. - Strategic Workplace Leadership: Lead comprehensive workplace operations with a focus on efficiency and innovation.

Develop preventive maintenance strategies and facility system improvements that align with organizational growth. - Vendor & Facilities Management: Build and maintain strategic partnerships with service providers. Negotiate service agreements and implement scalable solutions across all facility services, including janitorial and security programs.

• Employee Experience & Community Building: Design and support the Workplace team in implementing initiatives that enhance workplace satisfaction. Develop employee touchpoints and create signature workplace experiences that reflect company culture. - Space Strategy: Develop and implement a data-driven seating plan that optimizes collaboration while addressing functional needs.

Complete annual office seating changes, including neighborhood layouts for team adjacency and dedicated collaboration spaces. - Project Lifecycle Support & Communication: Assist the Real Estate Program Manager with the SF HQ project—managing timelines, tracking milestones, coordinating stakeholder communication, and documenting space planning. Communicate regularly with SF employees on updates and maintain current internal documentation.

• AI Integration Leadership: Champion AI solutions across workplace operations to enhance efficiency, optimize resource allocation, and create data-driven workplace improvements that set industry standards. SKILLS YOU'LL NEED TO BRING: - 5+ years leading workplace operations and facility management with proven ability to scale systems and processes across large-scale environments (50,000+ sq ft) - Strategic project management expertise in construction, office fit-outs, or build projects with budgets exceeding $10M, capable of global implementation - Exceptional stakeholder management and communication skills with high emotional intelligence to collaborate effectively across global teams and drive alignment - Data-driven problem solver who combines creative thinking with strong risk assessment capabilities and budget optimization experience - Hands-on leadership approach with a "no job too small" mentality balanced by strategic vision to drive both day-to-day operations and long-term workplace transformation - You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results NICE TO HAVES: - Build Experience: Evidence of managing office build-outs, renovations, relocations, or construction projects - Manages a 7 figure budget We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply.

If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you. Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic.

Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $150,000 - $165,000 per year.

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