Senior Procurement Operations Manager

ABOUT US: Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays, Tuesdays, and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

ABOUT THE ROLE: Procurement at Notion is about enabling fast, secure, and responsible growth. We're looking for a strategic leader to drive our procurement operations forward. As Senior Procurement Operations Manager, you'll build systems and processes that scale, optimize how we source and manage vendor relationships, and ensure our team has everything they need to do their best work.

This position will drive operational excellence by owning procurement technology, improving end to end source to pay (S2P) processes, and enabling visibility and scalability across the organization. WHAT YOU'LL ACHIEVE: - Systems and Technology: Own procurement and collaborate on source-to-pay (S2P) systems, partnering closely with system administrators and cross-functional teams to support integrated platforms (e.g., Zip, NetSuite, Ironclad, Ramp, Navan or similar). - Scale operations: Design and implement systems and workflows that grow with the company while maintaining operational excellence.

Identify operational requirements, gaps, and inefficiencies across the source-to-pay (S2P) lifecycle and develop solutions that drive efficiency, consistency, and scalability. - Cost Optimization: Identify opportunities to reduce spend without compromising on quality or reliability. - Cross-Functional Collaboration: Partner with Finance, Accounting, Legal, IT and department leaders to align source to pay (S2P) systems and processes to support business needs.

This includes designing and executing procurement processes that balance cost efficiency, quality and speed. - Data and Decision-Making: Leverage procurement software and data analytics to improve decision-making and transparency. Develop and maintain dashboards and reporting (spend, compliance, cycle time and supplier metrics) for Finance, Sourcing and department leaders - Process Efficiency and Adoption: Reduce cycle times and lead effective rollouts of new policies and tools.

Own change management, training, documentation, and communication strategies to drive adoption and long-term success. - Finance Partnership: Support forecasting, accruals, and enhanced spend visibility. - Subject Matter Expertise: Provide guidance, roadmap and solutions for source-to-pay (S2P) operations and industry best practices.

SKILLS YOU'LL NEED TO BRING: - Experience: 10+ years in procurement operations, including 5+ years leading teams, preferably in a high-growth environment. - Procurement Systems Expertise: Hands-on experience supporting and optimizing procurement and end-to-end source-to-pay (S2P) platforms, with deep knowledge of system functionality, configuration, operations, and compliance, and the ability to translate business requirements into effective technology solutions. - Strategic Thinking: Ability to translate strategy into actionable plans.

• Relationship Building: Proven ability to partner effectively with cross-functional stakeholders while managing and optimizing external vendor and technology partnerships to drive business outcomes, efficiency, and scale. - Process-Oriented: You love building systems that make work more efficient and scalable. - Data-driven: Comfortable using analytics to guide decisions, measure impact, and drive continuous improvement.
• Excellent Communication: Clear, persuasive, and effective at engaging executives, stakeholders, and team members across all levels. - You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results. NICE TO HAVES: - Experience in fast-growing or tech-forward companies - Familiarity with procurement software and automation tools like Zip - Experience with Accounts Payable and Travel We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers.

If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you. Notion is proud to be an equal opportunity employer.

We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.

If you need assistance or an accommodation due to a disability, please let your recruiter know. Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below.

For roles based in San Francisco, the estimated base salary range for this role is $160,000-$190,000 per year. By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy https://notion.notion.site/Notion-Global-Recruiting-Privacy-Policy-fc3eb4e829354a26a2bb6fd5e289b550. https://dev.notion.so/a3ce416456924276a59de91bca740028?pvs=21 #LI-Onsite