Event Marketing Specialist

Responsibilities : Support end-to-end planning and logistics for Plaid’s flagship keynote event, customer events, and virtual programs, such as webinars. Manage venue research, sourcing, walkthroughs, contracting, and day of operations. Own registration workflows, attendee communications, and onsite check-in experience. Coordinate run of show elements, production timing, and backstage operations. Partner with production agencies and vendors to execute livestreams, stage management, and technical setup. Support creation of event assets including signage, staging needs, audience engagement, and meeting rooms. Assist with scheduling, logistics, and production coordination for video shoots, demo recordings, and other creative assets. Support talent coordination, location prep, equipment needs, and shoot day operations. Help plan and execute high touch executive summits for customers, prospects, partners, and industry leaders. Manage attendee list operations, scheduling, communications, seating, and white glove onsite experience. Partner with agencies to manage travel plans and transportation logistics, ensuring a smooth and cohesive experience for all attendees. Coordinate internal and external briefing materials, agendas, speakers, and prep for participating leaders. Work closely with product marketing, product, design, comms, legal, marketing operations and sales to ensure alignment across events and launches. Own timelines, task tracking, and status updates that keep programs moving. Manage vendor relationships including production teams, agencies, A/V partners, and event support staff. Qualifications: 3+ years of experience in event management, event marketing, production coordination, field marketing, or a similar role. You know how events come together behind the scenes and what it takes to make them run smoothly. Experience tracking event campaign performance, measuring ROI, results, and metrics. Willingness to travel for onsite events and summits. You take initiative, solve problems quickly, and own every detail when on the ground. You sweat the details. You are known for being organized, precise, dependable, and able to keep multiple workstreams moving without anything slipping through the cracks. Hands on experience with venue sourcing, contract coordination, and vendor management. You are comfortable negotiating, coordinating, and building strong working relationships with external partners. Comfortable working with livestream, A/V, and virtual event platforms (or eager to learn quickly). You run toward technical challenges, not away from them. A strong communicator who thrives in cross functional environments. You can work seamlessly with product, design, comms, and external partners to keep programs aligned and on track. A passion for crafting memorable attendee experiences. You think about every touchpoint and bring a high bar for polish, flow, and hospitality. Strong project management skills with the ability to juggle multiple deadlines, stakeholders, and programs at once.