Executive Assistant

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Job Description Summary Position Overview: We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the Vice President (VP) of our Professional Services function. The ideal candidate will be highly organized, detail-oriented, and capable of managing complex schedules and priorities in a fast-paced environment. Key Responsibilities 1.

Executive Support Manage complex calendars, scheduling internal and external meetings across time zones Coordinate travel arrangements (flights, accommodation, visas, itineraries) Prepare meeting agendas, presentations, briefing documents, and follow-ups Track action items and ensure timely completion Manage confidential information with discretion Screen and prioritise incoming communications 2. Customer & Executive Visit Coordination Organise customer visits end-to-end (agenda, logistics, catering, room bookings, materials) Coordinate cross-functional participation for executive briefings Prepare briefing packs and background materials Act as point of contact during on-site customer engagements Ensure a professional, high-impact visitor experience 3. Event Planning & Hub Leadership Support As the VP also serves as Local Hub Leader, the EA will: Plan and execute internal events (town halls, team offsites, leadership meetings) Coordinate local employee engagement initiatives Manage venue bookings, catering, vendors, and logistics Support budgeting and vendor management for events Partner with HR and internal communications on engagement activities 4.

Administrative & Operational Support Assist with procurement requests, expense reports, and budget tracking Support onboarding coordination for new hires in Professional Services Maintain documentation and shared drives Help track team KPIs, reporting dashboards, and operational metrics Liaise with facilities, IT, and HR for hub-related needs Qualifications: Bachelor’s degree preferred, or equivalent practical experience. Proven experience as an executive assistant or similar role supporting C-level executives. Strong organizational and time-management skills, with the ability to prioritize tasks and handle multiple deadlines.

Excellent verbal and written communication skills, with a keen attention to detail. Proficiency in Office (Google Sheets, Word, Excel, PowerPoint, Slack) and other relevant software applications. Ability to maintain confidentiality and exercise sound judgment and discretion.

Professional demeanour and the ability to interact comfortably with executives, clients, and stakeholders at all levels. Unleash Your Potential When you join Salesforce, you’ll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best , and our AI agents accelerate your impact so you can do your best .

Together, we’ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future — but to redefine what’s possible — for yourself, for AI, and the world. Accommodations If you need a reasonable accommodation during the application or the recruiting process, please submit a request via this Accommodations Request Form .

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