Executive Assistant - Trust & Safety and Government Affairs

Spotify is seeking an Executive Assistant to support our Senior Director of Public Affairs. This role is a balancing act: owning the day-to-day tasks of any excellent EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, tackling special projects, and proactively solving problems of all magnitude. This is a highly transparent position with exposure to key internal and external collaborators.

What You'll Do Manage complex and fast-moving calendars across multiple time zones, helping leaders stay focused on the highest-impact work Prepare for meetings by building agendas, gathering materials, and capturing clear notes and next steps Coordinate team meetings, trainings, and internal events, ensuring everything runs smoothly end-to-end Lead logistics for external events, working closely with travel, IT, and venue partners Support inbox management, including prioritizing messages, drafting responses, and tracking follow-ups Keep track of key priorities, projects, and deadlines, acting as a central point of coordination for the team Arrange business travel, including flights, accommodations, and detailed itineraries Manage expense reporting and review team expenses in line with internal policies Take on special projects and improve workflows that help the team operate more effectively Represent Spotify in interactions with guests and external partners with professionalism and care Who You Are You have 7+ years of experience supporting senior leaders in a fast-paced environment You are experienced in handling sensitive information with discretion and sound judgment You communicate clearly and thoughtfully, both in writing and in person You are highly organized and know how to manage multiple priorities without losing track of details You build strong working relationships across teams and with external partners You are comfortable working across different workstreams and connecting the dots between them You take initiative and look for ways to solve problems before they escalate You manage your time well and adjust quickly as priorities shift You are experienced with tools like Google Workspace (Calendar, Docs, Slides), and collaboration tools such as Slack You are open to occasional travel as needed You enjoy working in a dynamic environment and bring a steady, reliable approach to your work Where You'll Be This role is based in New York, NY or Washington, DC We offer you the flexibility to work where you work best! There will be some in person meetings and events, but still allows for flexibility to work from home. We ask that you come in 2–3 times per week