Executive Assistant

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Location : Rome Overview of the Role Salesforce is seeking an exceptional Executive Assistant to operate at the highest levels of executive support, acting as a trusted partner to senior leadership in Italy. This role goes beyond traditional administrative responsibilities: it sits at the intersection of executive operations, high-level stakeholder engagement, and strategic event orchestration. The ideal candidate thrives under pressure, anticipates needs before they arise, and navigates complexity with composure and precision.

You will be a key enabler of leadership effectiveness, managing urgency, orchestrating high-profile engagements, and representing the executive office with credibility and polish in both internal and external contexts. This is a role for someone with strong executive presence, outstanding interpersonal instincts, and the ability to seamlessly manage critical situations, high-visibility events, and relationships with senior stakeholders across institutions, partners, and customers. Key Responsibilities Executive Partnership & Strategic Support Act as a right hand to senior executives, ensuring alignment of priorities, proactive management of commitments, and optimisation of time and impact.

Anticipate needs, manage shifting priorities, and handle last-minute changes or crises with speed, sound judgment, and discretion. Prepare executives for high-stakes meetings, including briefings, talking points, and stakeholder context. Urgency & Complexity Management Navigate fast-changing environments with the ability to manage multiple urgencies simultaneously while maintaining accuracy and composure.

Serve as a central coordination point during critical situations, ensuring rapid decision-making and flawless execution. Demonstrate resilience and problem-solving skills when facing ambiguity or unexpected challenges. Executive-Level Event Management Lead the end-to-end organization of high-profile events, including executive roundtables, institutional meetings, customer engagements, and industry forums.

Manage all aspects of event delivery: concept, agenda, stakeholder coordination, logistics, and on-site execution with a strong attention to detail. Ensure events reflect Salesforce’s brand, quality standards, and executive positioning. High-Level Meetings & Representation Coordinate and manage meetings involving C-level executives, public sector leaders, strategic partners, and key customers.

Act as an ambassador of the executive office, demonstrating professionalism, discretion, and strong executive presence in all interactions. Support preparation and follow-up of high-representation meetings, ensuring continuity and impact. Public Relations & Stakeholder Engagement Support executives in managing relationships with external stakeholders, including institutions, partners, and senior clients.

Facilitate communications and interactions that require diplomacy, confidentiality, and strong interpersonal awareness. Contribute to the planning and execution of public-facing engagements and initiatives. Operational Excellence Manage complex calendars across multiple time zones, ensuring prioritisation aligns with strategic objectives.

Coordinate detailed domestic and international travel, often under tight timelines and changing conditions. Track key deliverables, manage expenses, and support procurement processes with accuracy and timeliness. Required Qualifications 5+ years of experience supporting C-level or senior executives, ideally within a fast-paced technology, SaaS, or multinational environment.

Proven ability to manage high-pressure situations, urgent requests, and rapidly changing priorities with professionalism and efficiency. Strong experience in organizing executive-level events and managing high-visibility engagements. Demonstrated capability in interacting with senior stakeholders, including external and institutional counterparts.

Exceptional organizational skills with a high level of attention to detail and discretion. Business fluency in Italian and English. Preferred Qualifications Strong executive presence and confidence in high-level professional environments.

Excellent interpersonal and communication skills, with the ability to build trust quickly across diverse stakeholders. Experience in public relations, institutional engagement, or supporting executive communications. Advanced proficiency with Google Workspace or Microsoft Office tools, and ability to quickly adapt to new systems.

Proactive mindset, with the ability to anticipate needs and operate independently in complex scenarios. Bachelor’s degree or equivalent professional experience. This role is a unique opportunity to operate at the core of executive leadership, contributing directly to business impact, stakeholder relationships, and the success of high-visibility initiatives.

Unleash Your Potential When you join Salesforce, you’ll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best , and our AI agents accelerate your impact so you can do your best . Together, we’ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love.

Apply today to not only shape the future — but to redefine what’s possible — for yourself, for AI, and the world. Accommodations If you need a reasonable accommodation during the application or the recruiting process, please submit a request via this Accommodations Request Form . Please note that Salesforce uses artificial intelligence (AI) tools to help our recruiters assess and evaluate candidates’ resumes and qualifications throughout the recruiting process.

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